(b) the member or, at the option of the member, the member’s representative (who need not be a member of the Charity) has been allowed to make representation to the meeting.

I) The Charity must hold a general meeting within twelve months of the date of the adoption of this constitution:

II) An annual general meeting must be held in each subsequent year and not more than fifteen months may elapse between successive annual general meetings.

III) All general meetings other than annual general meetings shall be called special general meetings.

IV) The Trustees may call a special general meeting at any time.

V) The Trustees must call a special general meeting if requested to do so in writing by at least ten members or one tenth of the membership, which ever is greater. The request must state the nature of the business that is to be discussed. If the Trustees fail to hold the meeting within twenty-eight days of the request, the members may proceed to call a special general meeting but in doing so they must comply with the provisions of this constitution.

I) The minimum period of notice required to hold any general meeting of the Charity is fourteen days from the date on which the notice is deemed to have been given

II) A shorter notice may call a general meeting, if it is so agreed by all the members entitled to attend and vote.

III) The notice must specify the date, time and place of the meeting and the general nature of the business to be transacted. If the meeting is to be an annual general meeting, the notice must say so.

IV) The notice must be given to all the members and to Trustees.

I) No business shall be transacted at any general meeting unless a quorum is present.

II) A quorum is;

• 10 members entitled to vote upon the business to be conducted at the meeting; or

• one tenth of the total membership at the time,

Whichever is convenient.

III) The authorised representative of a member organisation shall be counted in the quorum.

IV) If:

(a) a quorum is not present within half an hour from the time appointed for the meeting; or

(b) during a meeting a quorum ceases to be present, the meeting shall be adjourned to such time and place as the Trustees shall determine.

V) The Trustees must reconvene the meeting and must give at least seven clear days’ notice of the reconvened meeting stating the date, time and place of the meeting.

VI) If no quorum is present at the reconvened meeting within fifteen minutes of the time specified for the start of the meeting the members present at that time shall constitute the quorum for that meeting.

I) The person who has been elected as Chair shall chair general meetings.

II) If there is no such person or he or is not present within fifteen minutes of the time appointed for the meeting, a Trustee nominated by the Trustees shall chair the meeting.

III) If there is only one Trustee present and is willing to act as Chair, he or she shall chair the meeting

IV) If no Trustee is present in the absence of the Chair within fifteen minutes after the time appointed for holding the meeting, the members present who are entitled to vote must choose one of their number to chair the meeting.